Your Guide to RAPT
Who should complete the assessment?
Organisations should nominate an individual at a senior level to complete RAPT. Your organisation may benefit from a team approach, and greater participation in answering the questions may increase involvement in making any changes necessary following the assessment. It is possible to print out questions in advance to identify appropriate colleagues who should be involved.
If your organisation does not appear on the list when you are filling in your details, then choose "New institution" for your region, and use the free text box to enter your organisation name.
Multi-site organisations
RAPT can be used either at an organisational level or in relation to single sites within a multi-site organisation. If a specified site within your organisation does not appear on the list when you are filling in your details, then choose "New institution" for your region, and use the free text box to enter a site name.
How long will it take to complete?
The assessment should take between thirty minutes and two hours to complete, depending on the number of people you need to consult to be sure your answers are correct. For large, multi-site organisations, the assessment may take longer.
Learn more
There is clear and concise guidance associated with each question. This guidance can be accessed by clicking "Learn more" underneath each question. The guidance contains information to help you to answer the question, as well as links and references to resources which will enable you to improve your risk awareness. There is also an option to print the "Learn more" guidance.
Editing your assessment and saving the results
You do not need to complete RAPT in one sitting. If you exit RAPT before you have answered all of the questions, then the next time you log-in your incomplete assessment will be on screen for you to complete.
You can change your answers at any time during the assessment until you have completed the assessment and clicked through to the results. You can view the results of a completed assessment but you cannot change the answers. This enables you to build up a history of the RAPT assessments that you have completed.
Results
When you have completed an assessment you will be able to see your results as a colour coded risk awareness profile. The profile uses the "traffic light" colours of red, amber and green to classify your risk awareness. The results of each assessment are automatically saved and can be printed at any time.
What happens to your data?
Currently there is no database of information on risk awareness against which you can compare your results. When sufficient data from a variety of organisations has been entered into RAPT, then it is intended that you will be able to generate a report comparing your results with others (e.g. with other groups of heritage organisations within your sector or your region). Individual sites will not be identified in this comparison.
RAPT data is held by Birmingham Museum and Art Gallery (part of Birmingham City Council). Non-personal data may be made accessible to other organisations such as the Museums, Libraries, and Archives Council (MLA) (and successor bodies) within the heritage sector to assist with strategic planning and research.
When should I review my assessment?
An annual review is recommended. You should also review your assessment whenever your organisation undergoes significant change (such as a restructure or a move of location).